Skip to Search

Smathers Libraries Career Development Handbook

II.G . Midterm Review for Tenure-Accruing Faculty

Policy

The midterm review for tenure-accruing faculty examines the progress toward tenure, as outlined in the criteria of Chapter II, Section C, for library faculty who have completed three years of service. In addition, progress toward promotion to the next rank will be reviewed. The review should provide guidance to non-tenured librarians, recommending activities and assignments to strengthen their record and identifying specific areas for improvement.

Timeline

The midterm review takes place prior to the end of the third year of academic service. To determine the year in which the midterm packet must be completed, add a "3" to the year appointed to the tenure track. See the table below for examples.

Year Hired Packet Submission Date
2011 December 15, 2014
2012
December 15, 2015
2013
December 15, 2016
2014
December 15, 2017
2015
December 15, 2018

Procedure

  1. The packet for each library faculty member should contain the following documentation for the three years under review:
    • Chair/Associate Chair letter of transmittal
    • Tenure/promotion form. The form can be found on the Office of the Provost Tenure and Promotion Information Web page.
    • Annual assignments, including goals
    • Annual activity reports
    • Annual evaluations
    • Current vita

  2. The tenured faculty in the tenure home will review all documentation and discuss the candidate's progress toward tenure. The results of the discussion will be reflected in the chair or associate chair's letter of transmittal and a copy of this letter is sent to the candidate.

  3. By December 15th, the packets must be submitted to the Human Resources Office.

  4. By February 15th, the Tenure and Promotion Committee will submit to the candidate, the candidate's chair/supervisor and the appropriate associate dean a fact-finding report on his/her progress toward tenure. The report should highlight areas of strength and discuss any areas that need improvement. Prior to delivery, the Dean of Libraries will review the report and offer any additional comments.

  5. By March 15th, the candidate will meet with the Tenure and Promotion Committee to review their findings and discuss ways to strengthen his/her packet for the tenure review. The department chair and supervisor will be invited to this meeting, and the candidate may also invite his/her mentor. NOTE: Since identification of persons to be asked to contribute letters to the T&P packet at the time of T&P consideration will be critical, it is recommended that candidates begin considering potential referees during the Midterm Review process and come to the meeting with the T&P Committee with several names of potential referees to discuss.

  6. A copy of the midterm review packet will be retained in the Libraries’ Human Resources Office.


Previous Version of this Page

Next>>

University of Florida Home Page