Smathers Libraries Career Development Handbook
III. B. Midterm Review for Tenure-Accruing Faculty
Policy
The midterm review for tenure-accruing faculty examines the progress toward tenure, as outlined in the criteria of Chapter II, Section C, for library faculty who have completed three years of service. In addition, progress toward promotion to the next rank will be reviewed. The review should provide guidance to non-tenured librarians, recommending activities and assignments to strengthen their record and identifying specific areas for improvement.
Timeline
The midterm review takes place prior to the end of the third year of academic service. To determine the year in which the midterm packet must be completed, add a "3" to the year appointed to the tenure track. See the table below for examples.
| Year Hired | Packet Submission Date |
| 2006 | December 15, 2009 |
| 2007 |
December 15, 2010 |
| 2008 |
December 15, 2011 |
| 2009 |
December 15, 2012 |
| 2010 |
December 15, 2013 |
Procedure
- The packet for each library faculty member should
contain the
following documentation for the three years under review:
- Chair/Associate Chair letter of transmittal
- Tenure/promotion form. The form can be found on the Office of the Provost Tenure and Promotion Information Web page.
- Annual assignments, including goals
- Annual activity reports
- Annual evaluations
- Current vita
- The tenured faculty in the tenure home will review all
documentation and discuss the candidate's progress toward
tenure. The
results of the discussion will be reflected in the chair
or associate
chair's letter of transmittal and a copy of this letter is
sent to the
candidate.
- By December 15th, the packets must be submitted to the
Human
Resources Office.
- By February 15th, the Tenure and Promotion Committee
will submit
to
the candidate, the candidate's chair/supervisor and the
appropriate
associate dean a fact-finding report on his/her progress
toward tenure.
The report should highlight areas of strength and discuss
any
areas that need improvement. Prior to delivery, the Dean
of Libraries
will review the report and offer any additional comments.
- By March 15th, the candidate will meet with the Tenure
and
Promotion Committee to review their findings and discuss
ways to
strengthen his/her packet for the tenure review. The
department chair
and supervisor will be invited to this meeting, and the
candidate may
also invite his/her mentor. NOTE:
Since
identification of persons to be asked to contribute
letters to
the T&P packet at the time of T&P consideration
will be
critical, it is recommended that candidates begin
considering potential
referees during the Midterm Review process and come to
the meeting with
the T&P Committee with several names of potential
referees to
discuss.
- A copy of the midterm review packet will be retained in the Libraries’ Human Resources Office.
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