Smathers Libraries Career Development Handbook

Table of Contents

Ranks & Appointments

Evaluation & Review

Professional Development

Forms

III. B. Midterm Review for Tenure-Accruing Faculty

Policy

The midterm review for tenure-accruing faculty examines the progress toward tenure, as outlined in the criteria of Chapter II, Section C, for library faculty who have completed three years of service. In addition, progress toward promotion to the next rank will be reviewed. The review should provide guidance to non-tenured librarians, recommending activities and assignments to strengthen their record and identifying specific areas for improvement.

Timeline

The midterm review takes place prior to the end of the third year of academic service. To determine the year in which the midterm packet must be completed, add a "3" to the year appointed to the tenure track. See the table below for examples.

Procedure

1. The packet for each library faculty member should contain the following documentation for the three years under review:
   • Chair/Assistant Chair letter of transmittal
   • Tenure/promotion form. The form can be found on the Office of the Provost Tenure and Promotion Information Web page.
   • Annual assignments, including goals
   • Annual activity reports
   • Annual evaluations
   • Current vita
     
     
2. A departmental committee of tenured faculty will review all documentation and discuss the candidate's progress toward tenure. The results of the department's discussion will be reflected in the chair or assistant chair's letter of transmittal and a copy of this letter is sent to the candidate.
   
   
3. By December 15, the packets must be submitted to the Human Resources Office.
   
   
4. By January 15, the currently appointed Tenure and Promotion Committee will review all documentation and discuss the candidate’s progress toward tenure.
   
   
5. By February 15, the Tenure and Promotion Committee will submit to the candidate, the candidate's supervisor and the appropriate Division Director a fact-finding report on his/her progress toward tenure. In addition, the report should highlight areas of strength and discuss any areas that need improvement.
   
   
6. By March 15, the candidate will meet with the Tenure and Promotion Committee who will report their findings and discuss ways to strengthen his/her packet for the tenure review. The candidate may bring his/her department chair and/or mentor to this meeting.
   
   
7. A copy of the midterm review packet will be retained in the Libraries’ Human Resources Office.