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Exhibits Policy

The George A. Smathers Libraries have an active exhibition program that shares, interprets, and promotes the collections. Exhibits support and enhance the Libraries' role as an intellectual center of the university.

Challenging and innovative exhibits are to be carefully developed in order to support the mission of the Libraries and the University. They promote interdisciplinary approaches to research and teaching and stimulate intellectual curiosity. Items included in exhibits are primarily from the Libraries' collections and supplemented, as appropriate, with materials from other sources.

Exhibits within the Libraries are to be managed by the Libraries and should have a Library faculty or staff member as primary curator. The curator(s) should work in consultation with the Exhibits Coordinator to plan, develop, install, and promote exhibits within the Libraries. Co-curating and collaboration within the Libraries' various collections and with campus departments, the community, and other institutions is encouraged.

The Libraries do not develop or host exhibits with the sole or principal purpose of promoting agendas of organizations outside the Libraries, or to advocate for specific political, philosophical, or religious viewpoints. The Libraries do not display unsolicited exhibits.

The Libraries may elect to use exhibit materials prepared by other organizations not affiliated with the university, such as traveling exhibitions. They may also elect to create traveling exhibitions, which may be loaned to other institutions partially or in their entirety. The intellectual property and content of such exhibitions cannot be modified. The Libraries may also serve as the archive for traveling exhibitions produced in house or elsewhere.

Physical exhibitions created by the Libraries shall have complementary online component(s) as appropriate. All online material created for, or in conjunction with exhibitions shall be archived and publicly available in the University of Florida Digital Collections (http://ufdc.ufl.edu).

All exhibitions are open to the public and free of charge. Exhibits are open during the same hours as the building in which they are housed, unless otherwise specified and with occasional exceptions for maintenance requiring the opening of the cases.

The Director of Communications, together with the Exhibits Coordinator provides appropriate images and credit lines for distribution and use by the press.

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