As part of the interview process, the search committee chair is responsible for coordinating the meal and guest schedule. The Libraries will reimburse the cost of the candidate’s meal and those of the persons invited to dine with the candidate (see spending limits below). Procedures for reimbursement is as follows:

1.  No more than four persons (including the candidate) will normally have the cost of

     their meals paid for by the Libraries at any one meal.

2.  Reimbursement will be for no more than $25 per person for dinner and

     $12 per person for lunch.

3.  Arrangements should be made in advance to assign responsibility to a library staff

     member to pay for the meals of all attendees at an individual meal.

4.  NOTE:  the receipt(s) reflecting payment as well as the itemized

     receipt(s) is required.  Receipts for meals should be organized in the following

     manner:

         a.  The search committee chair is responsible for submitting the receipts for the

              candidate meals.  Please attach all meal receipts to this form

              (CandidateMeal Worksheet) for reimbursement.  For each meal the

              following information must be supplied: date, name of candidate, position,

              type of meal, location, names of those attending, and NOTE:  receipt(s)

              reflecting payment as well as the itemized receipt(s) is required.

          b. When the schedule is completed, turn all lists with attached receipts over to

               Library Administration with an accompanying summary/cover sheet.

              Reimbursement normally takes 10 business days.

 

Revised 11/10