CD-ROM Security Case Meeting 10/23/02
Location: Library West Reference Conference Room
Attendees: Cathy Mook, Robert Parker, Lelani Freund, Lori Driscoll, Doug Kiker, Jason Kiker, Blake, Michelle Crump, Raimonda Margjoni, Blake Landor
Cathy gave a brief overview of the project, the evaluation period that has been in progress since early September and demonstrated the equipment for the group.
The group agreed that the evaluation period had been long enough and that the pilot project final report could be written. There was discussion on which CD-Rom categories might next be included in the initiative. Options included testing materials that Jason Kiker has in his office (GRE, LSAT, etc.), soft cover monographs that come into Preservation that have an accompanying CD or selected CD’s that are now in Paged.
We discussed contacting the Alachua County Library District to determine what effect the security cases had on their theft rate.
The pilot project is considered a success because items that previously never circulated are now circulating. (For exact details, please contact Leilani Freund.)
Access Services Concerns:
- · The thin CD Cases, if inserted a certain way into the security case, can be opened and the CD removed from the security case. Thin cases are not normally used and if they are used, they can simply be inserted in the case the opposite direction.
- · There was discussion about labels, specifically their placement and color and whether a CD that was a periodical would require a different label configuration.
- · Do we need labeling on CD’s informing patron that they need to take data-only CD’s to Circulation if they want to view it at the library? Probably.
- · The last point led to a discussion on where, if at all, the Library would allow patrons to install any executable applications found on the CD-ROMs. The consensus was the patrons would have to check the CD out, take it to their home or office and install it on their own computers. If the executable application is included in a periodical, the item would check out as an unbound periodical.
We decided that the item records (for the book with accompanying CD) should alert the patron that “book goes with CD” and “CD goes with book”. There should also be stickers on both items containing the same message.
Cathy will meet with Blake and Shelly Arlen and may attend the next Collection Managers meeting to get feedback from them regarding the initiative. (Note: As far as books with CDs are concerned, the selectors do not always know beforehand that a book will have a CD with it.)
Resource Services agreed to put a note in the 035 field about CDs that go into cases so they would be easier to track. We will go back and add the note to the 100 CD’s in the pilot project.
Once the next phase of the initiative is agreed upon, Resource Services will meet to discuss internal workflows and procedures.
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