2004-2005 Annual Report
Preservation Department
University of Florida
2004-2005 was a very busy year, with an incredible amount of upheaval and
change caused by a variety of internal and external forces. In addition
to the immediate post Aleph implementation issues, the hard start of Peoplesoft
in the Fall of 2004, the reorganization from Technical to Technology Services
and the devastation in Gainesville and the surrounding areas caused by Hurricanes
Frances and Jeanne all combined to make 2004-2005 a trying one for the Preservation
Department and the Libraries in General. With this in mind, that we were
able to not only continue to function but in some ways thrive makes me very
proud of all of us.
STAFF:
• During the early part of the fiscal year, there was a structural
reorganization of Technical Services into Technology Services. One significant
change for Preservation was the movement hierarchically of the Reprographics
(Microfilm) Unit, including Nelda Schwartz, Jan Hernberger and Will Canova,
to the DLC. These three staff member began to report to DLC in mid to late
July. Nelda and Jan actually moved upstairs to the DLC in August while Will
remained in Preservation space to supervise camera room.
• Anita Lambert began in September, just in time to get a few days
paid leave due to Hurricane Frances.
• Kendra Carter and Bobby Parker each add a third child to their respective
families.
BINDING:
• Kendra Carter was on maternity leave until October. An OPS student
was hired to bind LW periodicals for the first two months of the fiscal
year.
• With the Aleph STP in May, and full binding training not complete
until late summer, early Fall 2004 binding production was minimal. The two
large branch binding Units do not crank back up to regular production levels
until almost December. Smaller branches…
• Anita Lambert began an ‘866 to 853/863’ holdings conversion
project for currently received titles, started in October 2004. There were
1,242 titles converted in Preservation alone.
• Kendra Carter, following procedures written by the Reclass Committee,
(See Projects section below) began to update individual title patterns in
the LARS binding software with the new LC number starting in February 2005.
Between February and the end of June, Kendra updated 1,296 titles.
• Electronic theses and dissertations continue to rise, while the
number of incoming paper copies went down.
• Binding RFP updated for 2004-2005 during Fall, posted to vendors
in March and evaluated in April. New contract signed in late April for 3
years with two possible one year extensions.
• The impact on number of Periodicals bound of caused by paper cancellations
caused by electronic serial title package purchases unclear. Are the lower
periodical numbers in 2004-2005 caused by impact of Aleph migration, lower
number of paper titles to bind, less time spent on binding due to the many
distractions, or a combination of all three?
| Year | # of Monographs | # of Periodicals | Total $ spent on binding | NOTES: |
| 2004-2005 | 4,209 | 11,660 | $122,220 | |
| 2003-2004 | 3,813 | 14,115 | $147,989 | Aleph STP May of 2004 |
| 2002-2003 | 4,879 | 19,917 | $199,175 | Special Binding Project |
| 2001-2002 | 5,237 | 15,254 | $168,157 | |
| 2000-2001 | 7,471 | 13,538 | $154,684 | |
| 1999-2000 | 6,543 | 16,547 | $172,040 | Condition based binding begins |
| 1998-1999 | 12,739 | 13,147 | $190,123 |
CONSERVATION:
• Large format paper washing station conceptualized and designed,
equipment and supplies ordered and final assembly completed in Spring of
2005.
• Conservation staff supported the conservation of artifacts used
in two exhibits in Special Collection lobby, one Comics and the other Caribbean
Maps
• Measured, ordered, folded and placed over 2,500 Custom Manufacturing
Inc. phase boxes in various Special Collections stack areas
• Treated over 6,000 items in Freezer, 5,732 via extermination process
and 485 via vacuum freeze drying. Many pieces from Gifts and Exchange, while
selected others salvaged after Hurricanes Frances and Jeanne.
• 742 Maps ands Manuscripts deacidified and encapsulated for Special
Collections
• Evaluated Baldwin Juvenile Collections materials for damage and
deterioration before and after scanning in the Digital Library Center for
NEH Preservation and Access Grant
PROJECTS:
• Department Chair participated in Institutional Repository Task Force
and Library West Reclassification Committee
• Various staff members upgraded the top 3 levels of the Preservation
web site to the new Library approved template
• Coordinated and tracked movement of 1,000 reels of film out of Print
Master storage vaults in Pennsylvania to Thompson Gale facility in Connecticut
and back again for Baldwin Juvenile microfilm regeneration project (March
2005)
STAFF EDUCATION PROVIDED:
• Open house on loft for paper washing station, attended by over 50
people
• Created significant amount of Aleph documentation for binding, item
record creation, DESC chart, etc.
PROFESSIONAL AND STAFF DEVELOPMENT:
• Contribute Training (Spring 2005): John Freund, Robert Parker and
Anita Lambert
• Midwinter ALA (January 2005): Cathy Mook
• Annual ALA (June 2005): Cathy Mook
• SOLINET Hurricane Preparedness (June 2005): John Freund and Cathy
Mook
• Faculty Senator: Cathy Mook
• Nine month internship at FCLA: Cathy Mook
• Published SPEC Kit: Cathy Mook
