2005-2006 Annual Report
Preservation Department
University of Florida
After the chaos of the last two years, it was pleasant to have a relatively calm period in the Preservation Department. Please see the remainder fo this report for the highlights.
STAFF:
• Travis Schaben was hired in August of 2005. He split time between Preservation and Acquisitions and Licensing. In Preservation, he was responsible for binding the LC collection in the north half of the LE long hallway. His last day was April 7th when he started a full time permanent job in Acquisitions and Licensing. His direct supervisor was Doug Kiker.
• Christy Shorey was hired on June 5th of 2006. She split time between Preservation and Acquisitions and Licensing. In Preservation, she was responsible for binding the LC collection in LW from P to Z. Her direct supervisor is Bobby Parker.
• Preservation Department Chair Cathy Mook married in October and changed her name to Cathy Martyniak.
• Will Canova, a DLC staff member sitting most of 2005-2006 in Preservation space in order to supervise the microfilm camera room staff, moved his desk upstairs to the DLC in May of 2006. Joan Gowan, the dorm reading room coordinator, moved into the space vacated by Will.
BINDING: 2005-2006 Unit Statistics
• Anita Lambert continued converting 866 free text holdings lines in Aleph to 853/863 pairs. In 2005-2006, she converted 2,374 titles from LW, initially as Kendra and Travis ran across the titles during binding, and later on in the year based on titles from a spreadsheet created by Jason for non-active received titles.
• Anita Lambert started and finished a project to add URL's to almost 4,000 bibliographic records indicating the presence of a scanned PDF of selected UF dissertations at the UMI web site.
• Kendra Carter continued and completed the conversion of all LW actively received periodical LARS binding patterns from Dewey to LC in preparation for the move back into LW.
• Travis Schaben restarted claiming journals that were noticed to be not arrived during binding, a process which had stopped during the switch from NOTIS to Aleph. Christy Shorey took over this responsibility after she moved into the position.
• Based on feedback from A Team members and other Public Service staff, Delonda Strawn was hired in January of 2006 to work 20 hours a week (Stadium OPS) working with item records in order for them to display to the public in the correct order. With help from a macro, she determined which titles needed to be sorted, made the fixes manually if there were less than 3 'wrong' item records and used another portion of the macro to automatically locate the remaining titles that had more than three 'wrong' item records. While Margeaux Johnson performed this work for the MSL Collection, Delonda finished the titles from Music and Special Collections. Additionally, she worked on titles from AFA, LAC and the LW collection. (Education was completed earlier by Jami Beserock and Emily Madden will complete the Judaica titles)
• Christy Shorey, Anita Lambert, Kendra Carter and Delonda Strawn all participated in the final portion of the updating of the 852 subfield H and subfield I project, switching the call number from Dewey to LC in Aleph in anticipation of the move back into LW. Naomi Young, Principal Serials cataloger, coordinated the project.
• Robert Parker took over the co-chairpersonship, along with Doug Kiker, of the A Team in the Spring of 2006.
• Robert Parker investigated the costs of binding JSTOR titles. Based on the findings of his report, [posted here ], determined that the cost of binding the J stor titles was relatively low and that binding should contniue.
• Robert Parker wrote an article on Electronic Theses and Dissertations for the Fall 2005 Library News newsletter for Faculty.
| Year | # of Monographs | # of Periodicals | Total $ spent on binding | NOTES: |
| 2005-2006 | 3,573 | 11,805 | $125,829 | LW closed all year |
| 2004-2005 | 4,209 | 11,660 | $122,220 | LW closed all year |
| 2003-2004 | 3,813 | 14,115 | $147,989 | Aleph STP May of 2004 |
| 2002-2003 | 4,879 | 19,917 | $199,175 | Special Binding Project |
| 2001-2002 | 5,237 | 15,254 | $168,157 | |
| 2000-2001 | 7,471 | 13,538 | $154,684 | |
| 1999-2000 | 6,543 | 16,547 | $172,040 | Condition based binding begins |
| 1998-1999 | 12,739 | 13,147 | $190,123 |
CONSERVATION: 2005-2006 Unit Statistics
• In the Spring of 2006, Anita Lambert began to work in Conservation 4 hours a week.
• John Freund twice traveled with John Nemmers from Special Collections to visit and inspect a collection of Flagler Collge Architectural drawings. One trip was to review the materials and write up a condition report. During the second trip, John picked up the blue prints, brought them back to UF, inventoried them, cleaned and stabilized them. Further treatment is dependent on obtaining other funding.
• John Freund traveled with Jim Cusick from Special Collections to visit and inspect a collection of materials housed in the St. Augustine Historical Society and the Presbyterian Church. These materials were later included in the Flagler acquisition.
• John Freund traveled with Bruce Chappell from Special Collections to visit and inspect a collection of some of the oldest records of European occupation in North America, held by the Dioceses of St. Augustine. There was a two day visit to St. Augustine and Mandarin, which included a report of recommentations for storage and treatment of the collection.
• Over six weeks in the Fall of 2005, John Freund worked closely with DLC and Special Collections staff preparing materials for display and shipment for a exhibit in South Florida. The exhibit "Caribeean Collage: Archival Collections and the Construction of History" was co-organized by The Smathers Libraries and the Historical Museum of Southern Florida. It displayed from February to June, 2006.
EDUCATION PROVIDED:
• Item Record Sorting training at A Team by Cathy Martyniak and Naomi Young in the Fall.
• John Freund gave a tour and talk to a graduate Museum Studies class in the Spring.
• Numerous tours during new employee orientation, plus several donors brought by Sandy Melching.
PROFESSIONAL AND STAFF DEVELOPMENT:
• Changing Book Conference in Iowa City (July 2005): John Freund
• Midwinter ALA (January 2006): Cathy Martyniak
• Introduction to Grant Writing (May 2006): Cathy Martyniak
• Annual ALA (June 2006): Cathy Martyniak and Bobby Parker
• Faculty Senator: Cathy Martyniak
