University of Florida. George A. Smathers Libraries. Preservation Department. 

GOALS OF THE PRESERVATION DEPARTMENT
Fiscal Year 1998/1999

CONSERVATION 
GOALS: 
  1. Review and document procedures relating to advanced treatments, including the use of transfer/treatment approval forms. 
  2. Continue Special Collections protective enclosure project. 
  3. Restructure the Conservation Unit statistics to document the use of new equipment. 
  4. Migration of monthly statistical information, supply forms, and Registry form to ACCESS. 
  5. Develop procedures for the handling and transportation of materials from Special Collections for both in-house treatments and treatments by outside vendors. 
That we plan to continue normal business goes without saying. But, it bears repeating that we endeavor to find more efficient ways of doing the same old thing. Find out how we propose to develop efficiency in continuing business. 
Review and document procedures relating to advanced treatments, including the use of transfer/treatment approval forms. 
Primary Contact: 
John Freund (johfreu@mail.uflib.ufl.edu) 
Performance Measure: 
  • Document procedures relating to the most recently acquired equipment. 
  • Review and revise, as web-based documents, in collaboration with the Department of Special Collections, extant treatment registry forms, condition reports, treatment proposal forms, and transmital form. 
Progress: 9/22/98. In the process of revising and combining the transmittal, treatment, and transfer forms. 11/9/98. Forms combined into one form. Given to Special Collections Steering Committee for comment. 3/99. Still have not heard from Special Collections. They indicated that they wanted to combine with their own forms.  
Continue Special Collections protective enclosure project to protect fragile and deteriorating special collections which can not be repaired as a result of cost, embrittlement, or value of original state. 
Associated Library Goal: 
[to be listed] 
Primary Contact: 
John Freund (johfreu@mail.uflib.ufl.edu) 
Performance Measure: 
  • Successful enclosure of no less than 400 volumes in CMI boxes.

    • NOTE: Identification of volumes requires successful collaboration with the Department of Special Collections. 
Progress: 9/22/98 A student has been assigned from Special Collections for 5 hours per week, to measure and record box sizes. Currently has completed over 100 measurements. 3/99 Have received 1000 boxes. Orders out for 1000 more. Final order of 250 will go in in April. After that we will start building database for next year.  
Top of List   |   Other Preservation Goals  
Restructure Unit statistics to document use of new equipment. 
Associated Library Goal: 
[to be listed] 
Primary Contact: 
John Freund (johfreu@mail.uflib.ufl.edu) 
Performance Measure: 
  • Rewrite statistical record sheets to show and document use of new equipment. 
  • Author web-based policy and procedural documentation on record keeping and statistics for use of new equipment. 
    • Progress: 9/22/98 Work in process.  
Top of List   |   Other Preservation Goals  
Migration of monthly statistical information, supply forms, and Registry to ACCESS. 
Associated Library Goal: 
[to be listed] 
  • Authorship of ACCESS based forms and procedural documentation on use. 
  • Train Conservation staff in the use of ACCESS.images for heavily used  
  • Familiarize select Special Collections Staff with the use of the new forms. ListServ. 
    • Primary Contact: 
    John Freund (johfreu@mai.uflib.ufl.edu) 
    Performance Measure: 
      Progress: 9/22/98 Registry form in ACCESS completed. Working to input current records. 3/99 ACCESS Registry in use. Has been put on Special Collections staff computers.  
      • To date.  
    Top of List   |   Other Preservation Goals  
    Develop procedures for the handling and transportation of materials to and from Special Collections for both in-house and treatments performed by outside vendors.  
    Associated Library Goal: 

    Performance Measure: 

    Primary Contact: 
    John Freund (johfreu@mail.uflib.ufl.edu) 
    Performance Measure: 9/22/98 No progress.  
    Preservation Department Home Page 
    For additional information or reference assistance, contact the Preservation Department's Conservation Unit at conserve@mail.uflib.ufl.edu or telephone (352) 392-6962.