UF Special Program Circulation Policies

These policies pertain to operations in the Architecture & Fine Arts Library, Education Library, Marston Science Library, Music Library, Neuharth Journalism Library, Smathers Library, Law Library and Library West and storage collections.

PLEASE NOTE: Interlibrary Loan services, remote access to UF proprietary databases, and use of certain materials are restricted to current UF students, faculty, and staff.

Borrower Category	Loan Period	# of Items	ILL	Remote Access
UF Special Program Participant of More Than 3 Weeks	1 week	5	No	No
UF Special Program Participant of Less Than 3 Weeks	3 Days	5	No	No

The Gator 1 Identification Card Serves As Your Library Card

• The cards are issued at the UF ID Card Services office.
• Present the card at the Library West or Marston Science Library Circulation Desk for verification of current participation in a UF special program and activation of the card for library use.
• An activated Gator 1 card allows you to do the following functions.
  • charge out materials.
  • log onto library computer workstations.
    

Borrowing Library Materials

• Some items (e.g., special loan materials within the active collection, reserve items, video recordings) do not circulate or circulate for shorter periods.
• Borrowers are responsible for returning materials on or before the due date stamped in each item.
• The Libraries send an email courtesy notice approximately 7 days before the due date and an email overdue notice approximately 7 days after the due date.
• Failure to receive these notices does not exempt the borrower from fines.

Returning Library Materials

• Library materials may be returned at any UF library location and bookdrops are available when the libraries are closed.
  Exceptions: interlibrary loans, reserves, videos, and items from the Map & Imagery and Mead Libraries.
• When returning materials by mail, please use the following address.

Renewals

• Materials may be checked out again at any circulation desk.
  Exceptions:
  • Items requested by, and recalled for, another borrower.
  • Items that do not allow renewals (reserves, periodicals, etc.).
  • Reserves, videos, and items from the Map & Imagery and Mead Libraries.
  Note: An overdue item will prevent any charged items from being loaned again.

Requesting An Item Not On the Shelf

• Borrowers may request an item not charged out and not found on the shelf by completing a search request form at the item's owning location circulation desk.
• Borrowers may request "in process" items not yet on the open shelves and without a 'Request' link by completing a form available at the item's owning location circulation desk or from the Online Request link on the library home page.
• Borrowers may also recall an item charged to another borrower or request storage material by clicking the "request" button in the UF Library Catalog record.
• Multiple requests for the same item are handled in the order received.
• Borrowers will be notified when a needed item is available.

Materials Recalled For Other Borrowers

• If an item in circulation is requested by another user, the library sends an "Item Needed Notice" to the borrower. The recall due date overrides the original due date, and the date stamped on the date due slip.
• Failure to respond promptly to recall notices is regarded as a very serious infraction of borrowing privileges. The Libraries will suspend borrowing privileges and may take other action.

Lost/Damaged Materials

• Borrowers must report immediately to the library materials lost, damaged or destroyed.
• Borrowing privileges are suspended and are not reinstated until the user has accounted for all non-returned items.
• With permission from the appropriate UF library, the borrower may (in lieu of paying replacement costs) provide the library with a new or good condition copy of the item that has been lost or damaged.

Overdue Consequences

• Failure to return or renew materials on or before the due date will result in blocked library privileges.
• After 40 days, the delinquent borrower will be billed the replacement cost for overdue items in addition to fines accrued.
• Overdue fine rates are posted at http://www.uflib.ufl.edu/ps/Circ/fines.html

Bills For Library Materials

• Library fines and replacement costs are collected by University Financial Services.
• Bills are paid through the UF Accounts Receivable Office, S-113 Criser Hall, and payment options are found at http://www.fa.ufl.edu/ufs/cashiers/paymethods.html.
• If a lost item is located and returned to the library, the borrower will be credited or refunded for the item cost.
• Overdue fines are not refunded.

Borrower Responsibilities

• A card used for borrowing may not be loaned to another person. The card holder is responsible for all costs and consequences of card misuse.
• If a card used for borrowing is lost or stolen, it is the responsibility of the card holder to notify the Smathers Libraries immediately to deactivate the card. Notifying the UF ID Card Services office or any other agency will not result in deactivation in the Libraries system.
• Promptly report address changes to the Libraries to ensure receipt of correspondence.
• The Libraries will correspond with borrowers via their GatorLink email.  It is the borrower's responsibility to check this mail frequently.

Confidentiality Of Circulation Records

• Library circulation records are confidential information. Library staff will not provide any information concerning who currently has an item except as required by law. After an item has been returned, no record remains of the borrowing transaction.

  Call 273-2525 for further circulation services information.

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