SUL/CC Circulation Policies

These policies pertain to operations in the Architecture & Fine Arts Library, Education Library, Marston Science Library, Music Library, Neuharth Journalism Library, Smathers Library, Law Library and Library West and storage collections.

PLEASE NOTE: Interlibrary Loan services, remote access to UF proprietary databases, and use of certain materials are restricted to current UF students, faculty, and staff.

Click on the link located beneath 'Borrower Category' below for the relevent application form, and return completed application to Circulation Services for processing.

Borrower Category	Expiration Date	Loan Period	# of Items	ILL	Remote Access
SUL Faculty/Staff, Graduate or Undergraduate Student	End of Term	3 weeks	10	No	No
Community College Faculty, Staff or Student	End of Term	3 weeks	5	No	No

The Identification Card issued by your State University Library (SUL) or Community College (CC) Institution or Library serves as your UF Library Card. 

UF Libraries staff will verify current enrollment or employment before activating your card for use in UF's libraries.

• Present your institution's library card at any UF library circulation desk.
• An activated card allows you to charge out materials.

Renewing Library Privileges

• Library privileges are issued for the current term.  Verification of current enrollment or employment is required for renewing privileges each term.
• There must be no outstanding financial obligations or evidence of borrowing abuse.

Borrowing Library Materials

• Many library materials circulate for three weeks to SUS and community college students.
• Some items (e.g., special loan materials within the active collection, reserve items, video recordings) do not circulate or circulate for shorter periods.
• Borrowers are responsible for returning materials on or before the due date stamped in each item.
• The Libraries send an email courtesy notice approximately 7 days before the due date.
• Failure to receive this notice does not exempt the borrower from fines.

Returning Library Materials

• Library materials may be returned at any UF library location and bookdrops are available when the libraries are closed.
  Exceptions: interlibrary loans, reserves, videos, and items from the Map & Imagery Library.
• When returning materials by mail, please use the following address.

Renewals

• Materials may be renewed at any circulation desk or by using the online renewal service accessible from "your account" in the UF Library Catalog.
  Exceptions:
  • Items requested by, and recalled for, another borrower.
  • Items that do not allow renewals (reserves, periodicals, etc.).
  • Interlibrary loans, reserves, videos, and items from the Map & Imagery Library.
  Note: An overdue item will prevent use of the Online Renewal Service to renew any charged items.

Requesting An Item Not On the Shelf

• SUL and community college faculty, students and staff may request an item not charged out and not found on the shelf by completing a search request form at the item's owning location circulation desk.
• SUL and community college faculty, students, and staff may request "in process" items not yet on the open shelves and without a 'Request' link by completing a form available at the item's owning location circulation desk or from the Online Request link on the library home page.
• SUL and community college faculty, students and staff may also recall an item charged to another borrower or request storage material by clicking the "Request" button in the UF Library Catalog record.
• Multiple requests for the same item are handled in the order received.
• Borrowers will be notified when a needed item is available except for items requested from storage which will be available the next business day.

Materials Recalled For Other Borrowers

• If an item in circulation is requested by another user, the library sends an email recall notice to the borrower. The recall due date overrides the original due date, and the date stamped on the date due slip.
• Upon returning it, the borrower may complete a new request for the item.
• Materials needed for course reserve are due immediately.  Failure to respond promptly to recall notices is regarded as a very serious infraction of borrowing privileges. The Libraries will suspend borrowing privileges and may take other action.

Lost/Damaged Materials

• Borrowers must report immediately to the library materials lost, damaged or destroyed.
• Borrowing privileges are suspended and are not reinstated until the user has accounted for all non-returned items.

Overdue Consequences

• Failure to return or renew materials on or before the due date will result in blocked library privileges.
• Overdue fine rates are posted at http://www.uflib.ufl.edu/ps/Circ/fines.html

Bills For Library Materials

• Library fines and replacement costs are collected by University Financial Services.
• Bills are paid through the UF Accounts Receivable Office, S-113 Criser Hall, and payment options are found at http://fa.ufl.edu/ufs/.
• Overdue fines, replacement fines, and replacement costs are not refunded.

Borrower Responsibilities

• A card used for borrowing may not be loaned to another person. The card holder is responsible for all costs and consequences of card misuse.
• If a card used for borrowing is lost or stolen, it is the responsibility of the card holder to notify the Smathers Libraries immediately to deactivate the card. Notifying the UF ID card Services office or any other agency will not result in deactivation in the Libraries system.
• Promptly report address changes to the Libraries to ensure receipt of correspondence.
• The Libraries will correspond with borrowers via email.  It is the borrower's responsibility to check this mail frequently.

Confidentiality Of Circulation Records

• Library circulation records are confidential information. Library staff will not provide any information concerning who currently has an item except as required by law.

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