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Confidentiality of Circulation Records

Circulation records are confidential in accordance with Section 257.261 of the Florida Statutes. The Statutes state:

“All registration and circulation records of every public library (UF’s libraries are considered public libraries by the state), except statistical reports of registration and circulation, are confidential and exempt from the provisions of s.119.07(1) and from s.24(a) of Article I of the State Constitution. Except in accordance with proper judicial order, a person may not make known in any manner any information contained in such records, except as provided in this section. As used in this section, the term “registration records” includes any information that a library requires a patron to provide in order to become eligible to borrow books and other materials, and the term “circulation records” includes all information that identifies the patrons who borrow particular books and other materials. This section does not prohibit any library, or any business operating jointly with the library, from disclosing information to municipal or county law enforcement officials, or to judicial officials, for the purpose of recovering overdue books, documents, films, or other items or materials owned or otherwise belonging to the library. This section does not prohibit any library, or any business operating jointly with the library, from disclosing information to municipal or county law enforcement officials or to judicial officials or to any business for the purpose of collecting fines or overdue books, documents, films, or other items or materials. Any person who violates this section is guilty of a misdemeanor of the second degree, punishable as provided in s.775.082 or s.775.083.”

Library staff may not divulge patron (e.g. what an individual has borrowed) or circulation transaction information (who has borrowed specific items) to anyone. Any unusual requests involving the confidentiality of borrower information should be referred to the Department Chair or branch librarian. The Department Chair or branch librarian in concert with library administration and University legal and financial officers may only undertake disclosure of information to law enforcement or judicial officials, in an effort to recover library materials or collect fines.

Circulation staff has access to personal information (social security number, address, etc.) about library users. This information is for library business only and under no circumstances will be used for other purposes. Any violation will result in disciplinary measures which may include dismissal.

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