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Packages without invoices |
- Monographs Unit
Place package on monographs cart
- Serials Unit
Open package, put envelope or address label inside journal, and place into check-in pile. In the case of a product or sales catalogue with any sort of address, put into catalog bin.
- Resource Services Department
Package may be a serial or a monograph. If the title of the journal or book provides no clues, then look up the item record or set aside to ask a staff member.
- Gifts and Exchange Unit
If the package also lists the name of a person who works in the Gifts and Exchange department, then it probably goes to that department. If the package address does not give an individual's name, then it may be a regular check-in item. Exceptions can be determined by looking up the individual item record on LUIS.
- An Individual
If the person is not in acquisitions, then send by campus mail to appropriate location. This also applies to First Class mail letters, fliers or packages; usually these are to be forwarded to the person to whom the item is addressed.
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Packages with invoices |
- Make certain that the package belongs to the serials unit.
- Check the invoice against what is in the package by checking off each item on the invoice copy (not the original).
- If the order is less than $1,000, the original invoice and its copy are all that is necessary to keep. If the order is more than $1,000, then the original invoice and two copies are needed. Stamp copies with an invoice stamp. Do not alter the original invoice.
- After package contents have been checked, place box or loose journals with copies and original invoice on the invoiced serials shelf.
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Newspapers |
- Separate and place in the newspaper-check-in area.
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Serials mail |
- Open each piece of mail, including those that seem to be only advertisements.
- Give all invoices to the Senior LTA in charge of invoices.
- Put all correspondence from vendors/publishers regarding current subscriptions, claim responses and delays in publication in the "annotations" basket.
- Put all vendor information, letters noting changes of address or company mergers/splits, in the Unit head's mailbox.
- Give any change of publication frequency to Serials Cataloging.
- Give all statements to the Paying Unit.
- Put all check-in pieces on the check-in shelves. Do not check LUIS to see if we have these titles on current order; the check-in person will perform this function. If it has an enumeration/chronology on the piece, just put it on the check-in shelf.
- Put all catalogs and notices of seminars in the "catalog" basket.
- Note our address on correspondence from vendors or publishers. If we maintain normal contact with them and our address needs updating, contact them with the new address via email or letter.
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Microfilm, microfiche, CDs and computer tapes |
- Place on the electronic media shelf.
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