Technology Services Management Group Meeting

Minutes

Jan. 11, 2005

Members Present:     Bill Covey, Michele Crump, Martha Hruska, Erich Kesse, and Betsy Simpson

Members Absent:      Cathy Mook  

1.         Announcements

·         Martha Hruska received the Institutional Repository Task Force report.  She will review it with the other Directors and will make it available to staff.

·         A charge for the Resource Navigation Task Force will be finalized towards the end of January.

·         The TSPC met Friday, January 7^th at the University of Central Florida.  Presentations were made to share Phase 1 experiences and to update all on the status of Phase 2 ALEPH migration.  At a recent SUL Directors meeting, the suggestion was made to move all Phase 1 & 2 institutions to Version 16. However the consensus at UF and at the other Phase 1 libraries is that Version 16 would not solve our outstanding problems.  FCLA is reviewing problem log.  They are also scheduling Systems training for the Phase 2 libraries for February.

·         Martha Hruska will be in Boston, MA for the ALA Midwinter meeting February 14-18, as will Cathy Mook, Erich Kesse, Betsy Simpson, Michele Crump.  During her absence Bill Covey will be in charge of Technology Services.

·         Systems will post a new Programming Support position to assist with DLC projects.

·         Todd Chisholm (Cataloging & Metadata) is moving into a Senior LTA position.  Archivist's position interviews are being conducted.  Plans are proceeding for a Digital Projects Metadata Librarian.  Interviews are being conducted for a Senior LTA position in Serials.

·         Erich Kesse hired Lourdes Santamaria to fill the vacancy left by Melody Smith.

2.         Updates

a.                   Mid year status & priority activities in each dept

·         Cataloging & Metadata --

o       The reclass project will be discussed at the next TSSC meeting.  The reclass group will meet at 11a today. In November funding was requested and approved for a pilot.

o       Looking towards Metalib implementation.

·         Digital Library Center -- Erich Kesse

o       Grants -

▪          Work on Ephemeral Cities is nearing completion.

▪          Work on the Baldwin Grant is moving ahead.

▪          The Florida Newspaper grant proposal is under review by NEH

▪          The Digital Library of the Caribbean grant proposal is under review by Department of Education.  A decision should be made my May 2005.

o       Greenstone implementation

·         Systems -- Bill Covey

o       It appears that the release date for MS Longhorn will be much later than originally expected therefore Windows XP will become the Libraries new operating system.

o       A new server operating system is under review.

b.         Staff authorizations project

·         This project is still a work in progress.  The goal is to have permissions (Peoplesoft, Network & Aleph) linked to position descriptions so when a new hire is made all of the appropriate permission will already be in place.  The Systems Department and Cathy Mook have prepared a model for Preservation's staff members network permissions.  Systems will now work with Cathy to prepare a model for Preservation's staff members Peoplesoft permissions and with Erich Kesse for DLC's staff members network permissions.

c.         Budget update - Michele Crump

·         The materials budget balance is $460,759.97.  This figure includes a Swets refund but does not include DSR funds.

·         $190,000 in DSR funds was received and approximately $150,000 will be given to the HSCL.

· Some OPS budget reports are available in PeopleSoft but are probably not accurate since the RS departments have not yet been correctly entered.

· In May there is going to be a minimum wage increase.  Acquisitions & Licensing and Cataloging & Metadata have determined that they can afford to increase student salaries to the new rate now.

d.         Library West

· The Library West building construction is on schedule.  An ID card swipe entry system is under review.

3.         Discussion - Use of Bulletin Boards

· Bill Covey will put up a bulletin board and Martha will talk to Suzy Covey about being a moderator.  He noted that bulletin boards are good for archival purposes.

4.         Staff Climate

· There was a facilitated faculty meeting on December 6^th.  The Library Senators did not report back to Dale Canelas at the time.  Dale called a meeting with them this morning and will respond to the information they provided.