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Technology Services | Announcements | Committees | Priorities and Projects 

Technology Services Management Group Meeting

Minutes

Oct 19, 2004

Members Present: Bill Covey, Michele Crump, Martha Hruska, Erich Kesse, Cathy Mook, and Betsy Simpson

1. Announcements

2. Updates

a. Priority activities in each dept

Acquisitions & Licensing -- Michele Crump
o Working on Blackwells and YBP’s PromptCat.
o Need to review the standing order list from Blackwells.
o Working on Blackwells virtual approval plan for English titles.
o Working on Aleph and PeopleSoft file exchange – still problems with acceptance of some fields.
o Working on loaders for YBP records.
Cataloging & Metadata -- Betsy Simpson
o Still working hard on Table of Contents.
o Hired Jane Anne Carey as the librarian and Jay Albritton as the Archivist for the NEH Baldwin grant.
o Working toward creating search committee for the Digital Projects Metadata Librarian position in the Authorities and Metadata Quality Unit that will also work with DLC.
o Working on how to include the Nuclear and Radiological Department collection in the catalog.
Digital Library Center -- Erich Kesse
o Trying to process a lot of old papers.
o Prime Recognition is falling into place, which has caused the DLC to look at its staffing model.
o Experiencing Serials and XPAT problems.
o Ephemeral Cities
o Still building New World Collection
o Just put up new Russian collection
o Trying to build the Digital Library of the Caribbean
o Florida Newspapers grant was submitted. If the grant were awarded it would start in May 2005.
Systems -- Bill Covey
o Working on programming project to move data into and out of ALEPH and into PeopleSoft. In particular trying to get acquisitions data out of ALEPH and into PeopleSoft.
o Working to get ALEPH printing support functional.
o CNS dropped nine direct tape drives so Debra has been copying 100% of real tapes over to cartridge format.
o Planning how to support computer needs in Library West.
o Looking at other Web stat software. Live Stats is not supporting systems are not functioning.
o Bill Covey is looking at the pros/cons of the Libraries joining the Campus Active Directory.
o Systems is slated to take over doing all permissions for networking, Aleph, and PeopleSoft.
Preservation -- Cathy Mook
o Binding RFP up this year.
o Cathy Mook is now UF’s Digital Preservation Officer. She has been meeting extensively with the DLC and will be doing an internship with FCLA.
o Baldwin grant
o The Institutional Repository Task Force has six meeting scheduled.

b. Staff authorizations project

· Martha Hruska attended a Deans meeting hosted by Ed Poppell. He acknowledged there are problems. The Deans made a proposal that UF stop plans to implement the student side of PeopleSoft and Poppell agreed to take in under advisement.

c. Budget update – Michele Crump
· $2.5 million materials budget
· Still waiting on DSR money to come in to bring the budget up to around $8 million.
· Barbara Oliver sent out the departmental OPS report. Errors should be reported to Barbara Oliver.

d. Status of new task forces
· The Institutional Repository Task Force charge has been assigned. The task force should begin meeting next within the next two week.
· The Resource Navigation Task Force charge should be assigned today or tomorrow. Update note: Delayed – to be charged in January.