Technology Services Management Group Meeting

Minutes

Sept. 14 , 2004

 

Members Present:     Bill Covey, Michele Crump, Martha Hruska, Erich Kesse, Cathy Mook, and Betsy Simpson

 

1.         Announcements

 

·         The Directors discussed flex schedules and supervision during flex schedules.  Flex schedules are allowed, as long as someone in a supervisory capacity is working during the flex schedule and that approval of the flex schedule by the staff member's immediate supervisor is on record. A reminder was given that staff members are not allowed to work in the buildings alone and timecard staff members are not allowed to work at home.

·         The vacant Front Desk position in Preservation has been filled by Anita Lambert and has been assigned binding duties.

·         Annual reports are due September 30^th.  Departments should be compiling annual statistics.  Given all the changes that have occurred during the past year Martha Hruska would like each department to draft a report noting accomplishments for the past year.

·         The Libraries FCLA equipment monies allotment will be approximately the same as last year. More than likely this money will be used to continue replacing computers.  Wireless access is complete in MSL.  The only wireless access in Smathers is in room 100.  Bill Covey was told it is not feasible to install wireless access in ALF due to high costs.

 

2.         Updates

 

a.                   ALEPH checklists - status

·         Betsy Simpson compiled an ALEPH cataloging activities checklist. Link checking information will be added to the checklist. An overall checklist including acquisitions/serials and circulation activities will be compiled by the Steering Committee.

 

b.         OPS reports (PeopleSoft reports status)

·         Departments are still not listed accurately in the PeopleSoft system.  Weekly meetings are being held with Martha Hruska, Systems and Support Services to try to get staff roles assigned appropriately in ALEPH, PeopleSoft and the network.  Cathy Mook has prepared a model for Preservation's staff role assignments.  Systems is going to try to emulate it for each department.

 

c.         Materials Budget allocations

·         $150,000 is being taken out of DSR funds to go to Health Science.  Therefore departmental allocations will be cut by $150,000.

·         $1,842,554.82 left in materials budget.  This does not include DSR funds remaining from last fiscal year.

·         An Intro to Acquisitions and Serials class (focused on Collection Management) is scheduled for tomorrow, September 15 at 8am and Thursday, September 16^th at 1:30p in MSL 107. Fund codes, vendors, and how to use the navigational map will be discussed.

 

d.         Dept web pages

·         Progress has been made on revising the Resource Services web page to the new departments, Acquisitions & Licensing and Cataloging & Metadata.

·         Web page software will be discussed at the next Library Council meeting.

 

e.         Systems

·           A couple of recent attacks have caused some minor glitches.

·           Experiencing problems with being blacklisted due to library computers being taken over and used as spam distributors.

 

f.          Status of new task forces

·         Charges for the Institutional Repository Pilot Task Force (Stephanie Haas) and Resource Navigation Task Force (LeiLani Freund and Tom Minton) have been drafted and shared with the Directors.

·         Cathy Mook is drafting a charge for the Archival Technologies Group. This group will be charged later in the year.