Technology Services Steering Committee Meeting
Minutes
May 31, 2005
Members Present: Julia Allen, Rich Bennett, Suzy Covey, Martha Hruska, Erich Kesse, Tom Minton, Cathy Mook, Betsy Simpson, and Naomi Young.
Members Absent: Michele Crump, Lawan Orser, Nancy Williams
Guest: Jack Waters
1) Announcements
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A proposal has been made that Library staff begin wearing name tags. Carol Turner is looking into the types of name tags available and how they could be worn. Martha Hruska could not give a definite timeline but anticipates this could be instituted by Fall 2005. She has suggested basic guidelines be established outlining what staff should do if approached with questions that he/she can not answer.
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East Asian Cataloger vacancy interviews will be conducted Thursday, June 9th (Hikaru Nakano) and Friday, June 10th (Li Sun).
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Three candidates have been identified for the Digital Projects Metadata Librarian vacancy.
2) Discussion of TS Goals & Objectives 2005/2006
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Reclass periodicals and 800s moving back into Library West. Only titles (all copies) that have circulated five or more times are being reclassed.
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Metalib and Resource Navigation – underway
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Greenstone and Digital Library implementation. Institutional Repository Group conducting basic survey.
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Electronic Resource Management tool
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Process improvement – getting YBP and Blackwell records directly from OCLC through PromptCat.
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Working model for digital preservation.
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Aleph reports and other improvements
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Disaster Committee to review and renew current plan. The committee will also assess communication methods during a disaster.
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Florida Heritage Project – still progressing. Over 50% of the funding has been moved forward.
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National Digital Newspapers Project – Winston Harris and Erich Kesse attended a meeting in Washington DC. A vendor conference call is scheduled this week.
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Florida Newspaper (LSTA grant) – still outstanding
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Florida House Publications – funding recently received
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Ephemeral Cities – programmer working on interface and then it will be closed.
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Digital Library of the Caribbean – John Ingram, Erich Kesse and Mark Sullivan will attempt to kick off the project at the ACURIL meeting in Martinique, June 4-12, 2005. Special Collections is looking at supplying content.
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Outsourcing of authority control
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Digitizing UF Dissertations – links will be provided in catalog
3) Updates:
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Aleph permissions – Rich Bennett and Suzy Covey
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Rich Bennett is looking at a way to allow all catalogers to look at permissions without setting each one
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Budget update, including OPS – Jack Waters, all
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Materials budget - $133,000
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Monies have been placed back into the DSR fund however there will not be near as much DSR funding to carry forward as has been in the past.
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Missing IFAS transfer has been located.
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OPS budget - $1800
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Dale Canelas would like to try to move some portion of funds spent on OCLC, some supplies, postage, and shelf-ready materials to expense without taking the funds out of the existing materials budget. Dale has asked for additional funding and if received the above scenario would not be problematic. If additional funding is not provided it is not clear how this will be accomplished. Positions that have been vacant for a lengthy time period should no longer be considered vacant as those lines will need to be taken.
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CAGER update – Naomi Young
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CAGER did not meet in May.Naomi Young attended a CONSER and BIBCO meeting. Please see http://www.loc.gov/acq/conser/conser_bibco_test.pptReproduction guidelines are being reviewed. Please see http://www.loc.gov/acq/conser/ANRvsRDM.pdfHelen Lawrence distributed a survey to CAGER and Naomi responded on UF’s behalf.
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Library Bulletin Board – Suzy
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The LIBBS server was hacked at the PHP level. Systems has not been able to get the patched system to accept the backup.
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