- Anyone may suggest a change to WebLUIS and request initial discussion of the idea by posting it to WEBLUIS-L or FCLLIST (or asking an institutional representative to do so).
Ideas posted to FCLLIST will be forwarded to WEBLUIS-L for discussion. That listserv includes all members of the WebLUIS Task Force, all PSPC members, and many others who have expressed interest in being involved in this development - and is the most appropriate place for discussions of this type. Any other interested persons may also be added to the list. The list archives are immediately updated online and are available for monitoring by anyone at http://www.lists.ufl.edu/archives/webluis-l.html.
- The idea will be discussed on WEBLUIS-L during the next week in order to determine interest in the suggested change, identify particular pros and/or cons to be considered, and suggest possible refinements/modifications to the original idea. In addition, FCLA staff should try to convey any initial concerns they have with technical implementation of the idea. As many individual postings to the list as possible are encouraged during this period to help others clarify their own thinking about the idea. Any list member can reply directly to the list or may direct their comments to their WebLUIS Task Force representative. During this time, members of the Task Force will also coordinate any additional desired efforts to solicit local feedback from staff.
NOTE: It is very important to try to use this period to think in depth about the idea and offer any suggestions for refinement before the idea becomes a formal proposal. Raising new issues during the period designated for voting on a proposal is potentially disruptive and confusing.
- Following a week of discussion:
- If initial discussions and suggested refinements continue to be active, the WebLUIS Task Force chair will extend the period of discussion.
- If initial discussions have been fairly substantial in number, have seemed to be generally positive, and have not had technical concerns raised by FCLA staff, the WebLUIS Task Force chair may propose (on WEBLUIS-L) that the idea be adopted by consensus without a formal vote of the WebLUIS Task Force. However, if any member of the WebLUIS Task Force or the PSPC requests a vote, the matter will become a formal proposal with an assigned Proposal Number.
NOTE: The Task Force chair, as a member of the group, may also judge at this stage that the matter should become a formal proposal without first suggesting that the matter be adopted by consensus without a vote.
- If little discussion about the idea has occured, the WebLUIS Task Force chair will ask for final comments before the idea is tabled. If this does not stimulate significant discussion, the idea will be tabled.
- If an idea becomes a formal "numbered" proposal, it will be posted on
a web page to track the status of proposals.
The voting period will be one week.
Any WebLUIS Task Force or PSPC member may request that the voting period be extended one additional week if it seems necessary for gathering local feedback.
- WebLUIS Task Force members will submit their institution's vote on a formal proposal to WEBLUIS-L. NOTE: Each SUS institution, the Health and Law Libraries, and FCLA have one vote.
No response from an institution's WebLUIS Task Force or PSPC member will be interpreted as tacit approval of the proposal.
- Following the voting period, the chair of the WebLUIS Task Force will report the result and the action to be taken to WEBLUIS-L. The web page to track the status of proposals will be updated.
If consensus does not appear to exist, the idea will be discussed further at a subsequent conference call of the WebLUIS Task Force. If consensus is achieved in that forum, the decision to implement the idea (perhaps slightly modified) will be posted on WEBLUIS-L. If the idea will not be implemented, that will be reported to WEBLUIS-L as well.
- Once approved, FCLA will develop an implementation schedule for the idea which will, if possible, include some period of viewing the upcoming change in a test environment before implementation.
- FCLA will post a message to WEBLUIS-L and FCLLIST approximately one week in advance of the date of actual implementation in the production system.